User Guide

What this tool does

From two inputs — your contact info and a farm association — it generates a 4-page mailing package you can print and mail to a U.S. farm association: a personalized cover letter, a one-page Member Equipment Cost Impact Report, and a 2-page constitutional brochure tailored to farm associations.

How to use it

1. Enter your name, email, mailing address, and phone. Click Save My Info so you never re-type it.
2. Click Continue. Pick a farm association from the dropdown. The organization’s address, leadership, and membership data auto-fill from the embedded database.
3. (Optional) Edit the leadership name or address if you have more current information.
4. Click Preview & Print. The 4 pages display on screen so you can review them. Use Ctrl+P (Windows) or Cmd+P (Mac) — or the toolbar button — to print or save as PDF.

Window-envelope layout

The cover letter is laid out for #10 window envelopes: your return address is right-justified at the top, the date is centered, and the target address occupies the left 60% of its row (with the “Re:” subject line on the right 40%). When the letter is folded into thirds and inserted into a #10 window envelope, only the target address shows through the window.

How the savings report works

The Member Equipment Cost Impact Report uses the association’s estimated membership count to compute aggregate annual equipment overpayment and potential savings. Per-farm spending is estimated conservatively for family-scale operations, well below the USDA-reported national average. Floor savings (15%) reflect competitive pressure from remanufactured alternatives. Ceiling savings (45%) reflect direct purchase at international price points.

Editing the cover letter

The cover letter is editable in the print preview — click anywhere in the letter text to make changes before printing. The savings report and brochure pages are not editable.